A/P Coordinator/Finance Associate—Finance
(Full-time, permanent, non-union position)
Requirements: The ideal candidate must possess a minimum of two years of accounting experience, with an accounting degree preferred. She or he must have experience with an Accounts Payables module and financial system, and knowledge of bank reconciliations, account analysis, and journal entries. Experience with Sage MIP Accounting, and A/P experience with vendor interaction is preferred. The candidate must be able to problem solve with other staff members and vendors; read and interpret documents such as invoices, quotes, and contracts for payment information; and calculate figures and amounts such as discounts, proportions, and percentages. He or she must also be proficient in multitasking and Microsoft Office.
Responsibilities: The Accounts Payable/Junior Staff Accountant will process checks using Sage MIP accounts payables system; review invoices and check requests for appropriate approvals; sort and match invoices and check requests; prepare and process accounts payable checks and wire transfers; and reconcile payments and prepare analysis of accounts (e.g. AmEx, FedEx, Postage, Restaurant Associates, insurance, etc.). The position will also monitor P.O.s and accounts to ensure payments are up to date; resolve invoice discrepancies; maintain and file vendors; correspond with vendors and respond to inquiries; process, distribute, and maintain 1099s; send bank wire transfers and make journal entries accordingly; and analyze and reconcile g/l account balances for year end audit. She or he will prepare daily bank balance reports, quarterly Directors expense reports, and reports of checks over $15,000 to be sent to the Board. The position will fill in for other staff in their absence, coordinate file archiving once a year, and perform additional tasks as assigned.
Start date: Immediate
Work schedule: Monday through Friday, 9 a.m. to 5 p.m., with overtime as necessary
Compensation: Low 30K annual with full benefits package
To apply: Please send a résumé and cover letter with salary requirements via email to firstname.lastname@example.org. Enter "AP-position" in subject line of email. No phone calls, please.