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Executive Assistant, Director’s Office

(Full-time, permanent, non-union position)

Requirements:

At a time of rapid and strategic growth, the Brooklyn Museum is looking for a high-energy, organized, and hard-working team player to support the Museum’s Director. The Executive Assistant (“EA”) is an essential position, ensuring that the Director is able to execute an ambitious vision and strategy by performing highly every day. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Director. The EA also serves as a liaison to the Board of Trustees and senior management teams, organizes and coordinates executive outreach and external relations, and oversees special projects. The EA also coordinates, and works collaboratively with, the other assistant(s) in the Director’s Office, and liaises with the President/COO.

The EA must thrive in a fast-paced, entrepreneurial environment that is mission driven, results driven, and community oriented. She/he/they will provide attentive, intelligent, intuitive, and proactive support to the Museum’s Director, meeting deadlines and operating with a keen sense of balancing shifting priorities in a fast-paced setting. It is essential that the EA possess impeccable written and oral communication skills as well as strong and resourceful problem-solving and decision-making capabilities.  The EA understands the importance of being part of a team that is unified with the Director at all times. The EA also deeply understands the importance of representing the Director, and therefore the Museum, and as such is a thoughtful, proactive, and gracious communicator with the Museum staff, Board, and all our external stakeholders. The successful EA is emotionally mature, exercises good judgment in a variety of situations, and knows to seek the Director’s counsel when needed in difficult situations. Attention to the highest levels of discretion, honesty, and professionalism is essential. In addition, she/he/they is passionate about the Museum, forward-thinking, and art-loving. Proficiency in MS Office Suite is required, and experience with databases is necessary.

Responsibilities include:

  • Managing the Director’s complex calendar, including scheduling and preparing for meetings, managing calls, and following up on meeting needs
  • Interfacing with donors and other key Museum stakeholders
  • Arranging and preparing for all of the Director’s travel
  • Preparing correspondence, including daily thank-you notes, as well as drafting proposals and taking meeting minutes, among other related duties
  • Leading Museum-wide internal communications
  • Researching, prioritizing, and following up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature, and determining appropriate course of action, referral, or response
  • Keeping the Director well informed of upcoming commitments and responsibilities every day
  • Acting as a "barometer," having a sense for any issues that might be arising in the Museum environment and keeping the Director updated
  • Conducting research and preparing materials as needed to prepare the Director and associated staff for meetings, travel, etc.
  • Tracking projects and proactively preparing progress reports, and providing timely responses to inquiries; directing needed follow-up to keep key initiatives moving on behalf of the Director
  • Initiating and drafting correspondence, documents, presentations, and communications, independently and on behalf of senior management
  • Collaborating with department heads on projects and events, including Board of Trustees and Committee meetings as needed
  • Carrying out other responsibilities including setting up lunch meetings in the Director’s Office when the Museum’s restaurant is closed, handling expense reports, managing contacts, and providing occasional personal assistance
  • Maintaining the highest level of confidentiality, diplomacy, discretion, and good judgment, as well as a calm and cheerful demeanor

To apply: Please email your cover letter and résumé to job.executive.assistant@brooklynmuseum.org.

Exhibition Design Assistant—Exhibitions (P/T)

(Part-time, non-union, permanent position)

Our Design department seeks a focused, nimble, and detail-oriented person to assist the Exhibition Designers in the development and actualization of exhibitions, as well as the ongoing maintenance of existing presentations, within the Museum’s galleries. The individual in this position will be fluent in Vectorworks and Adobe Suite with the ability to easily communicate exhibition plans to our Curatorial, Conservation, Collections, and Operations departments.

Responsibilities:

  • Liaise with Exhibition Design, Curatorial, Operations, Collections, Conservation, and other Museum departments during all planning and implementation stages of exhibition design
  • In coordination with Curatorial and Conservation, review, obtain, and confirm all necessary information on exhibition checklists (dimensions, conservation requirements, weights, mounts, lighting restrictions, etc.)
  • Confirm on-site gallery measurements and existing gallery conditions for the preparation of working floorplans and models (to scale), which includes making drawings of exhibition galleries and constructing exhibition models
  • Research reference images and articles as specified by Exhibition Designer(s), to be used as source material for exhibition development
  • Research materials, surfaces, and textures as specified by Exhibition Designer and, on occasion, negotiate prices and issue purchase orders
  • Prepare icons / images (to scale) for use in both digital files and actual built gallery models
  • Review existing pedestals, vitrines (on occasion preparing dimensioned diagrams of casework), and other exhibition furniture; occasionally design new pedestals and vitrines
  • Implement minor and occasional major gallery rotations, including case preparation (painting, carpentry, etc.), mounts (if necessary), installation, and lighting, all in consultation with Exhibition Designer(s)
  • Conduct periodic maintenance review of Museum galleries and, as needed, execute work orders
  • Oversee schedule and deadlines during exhibition “changeovers”; may include aspects of production and preliminary placement of casework and exhibition elements
  • Assist with light telephone and written correspondence, coordinate meetings and appointments, and implement all purchase orders and invoice payments

Requirements:       

  • B.A. or above, preferably with a major in art and design, exhibition design, or theater design (museum exhibition design experience preferred)
  • Fluent in Vectorworks, Adobe Creative Suite (Photoshop, etc.), and Microsoft Suite (Outlook, Word, Excel, etc.); knowledge of TMS helpful
  • Precise and crisp model-making skills, ability to prepare beautiful documents, and excellent printing and color management skills
  • Working knowledge of video, slide, and film technologies, including editing and production; knowledge of related electrical requirements very helpful
  • Working knowledge of millwork construction, including finishing to conservation standards
  • Working knowledge of paint mixing and finishes
  • As the Brooklyn Museum features artwork from ancient periods to the present, curiosity about the world, the ability to collaborate with scholars and designers in many fields, and a working knowledge of best presentation strategies are vital
  • Ability to “think on your feet” and a willingness to experiment are greatly appreciated

Reports to: Director of Exhibition Design

To apply: Please send your cover letter and résumé to job.design.assist@brooklynmuseum.org.

Marketing and Communications Intern—Marketing and Communications

(Part-time, non-union, internship position)

The Marketing and Communications Intern provides administrative support to our Marketing and Communications department. The Intern will assist with marketing and press initiatives by developing creative content across social media platforms, pitching new marketing and press projects, and helping analyze the progress of campaigns. This internship offers an immersive experience for aspiring museum professionals interested in marketing, communications, and arts administration.

Requirements:  

  • Strong writing, editing, and research skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • Fluency in social media platforms (Instagram, Facebook, Spotify, Twitter, and Tumblr)
  • Familiarity with Photoshop
  • A cheerful, friendly, and outgoing disposition, an outside-the-box thinker
  • Detail-oriented, with strong organizational skills
  • Ability to work on multiple projects in a fast-paced environment
  • Passionate about the arts
  • Spanish speaking proficiency is a plus

Responsibilities:

  • Assist members of the Marketing and Communications department with administrative duties
  • Help prepare monthly social media and press reports
  • Pitch and explore ideas for creative, social, and press projects
  • Expand our online and press community through research
  • Conduct research and develop creative content for social media
  • Monitor social media networks
  • Assist with live broadcasting and event coverage on Livestream, Facebook Live, Instagram Story, and live Tweeting
  • Develop press materials and press kits
  • Monitor press clips for coverage reports
  • Assist with photo and film shoots

Reports to: Public Relations Manager

Start and end dates: Flexible with academic or work schedule, September–December 2017, with the opportunity to extend the internship into 2018

Work schedule: Flexible, 20 hours per week

To Apply: Please send your résumé and cover letter to job.marketing.communications.intern@brooklynmuseum.org. The deadline for applications is September 11.

Sills Family Consulting Curator, African Art

(Part-time, temporary (two years), non-union position)

We seek an innovative Consulting Curator to imagine and guide the presentation and growth of our rich collection of African art. The Consulting Curator will develop a fresh, critically relevant installation of our collection, to create inspiring encounters with the Museum’s African holdings. This is a part-time, two-year position.

The Brooklyn Museum acquired its first works from sub-Saharan Africa in 1900. Today, this collection numbers more than 6,000 objects and works of art, making it one of the largest of its kind in the United States. The collection is focused on the arts of West and Central Africa, with the core acquired in 1922 through purchases in London, Paris, and Brussels. The following year, the Museum displayed 1,500 objects in what was the first exhibition of African art—as art—in the United States. To date, it remains the largest exhibition of African art ever mounted. The collection has since grown to include works spanning more than 2,500 years, with over 100 cultures represented.

Responsibilities:

  • Assess and rethink the Museum’s extensive holdings of African art and organize an innovative, freshly conceived temporary installation highlighting major works, to showcase the breadth and depth of the collection and encourage public engagement
  • Work with the Shelby White and Leon Levy Director of the Museum and the Deputy Director/Chief Development Officer to identify and cultivate prospective donors to underwrite a permanent exhibition space for the African Art collection, as well as endowment funding to support the collection long-term
  • Work with senior Curatorial staff members to create a visual dialogue between the African Art collection and other significant works within the Museum’s holdings
  • Advocate for public and educational programming to increase visibility of the African Art collection and generate public interest
  • Conduct collection research, and respond to collection inquiries and loan requests as needed
  • Work with the Conservation team to address and remedy specific preservation issues throughout the entire African Art collection
  • Pending funding, begin to conceptualize the reinstallation of the entire African Art collection (or a robust portion thereof) in a permanent gallery space; outline prevailing themes and concepts as well as plans for the use of the physical space

Requirements:

  • Ph.D. in African art or anthropology
  • Minimum of three years of museum experience
  • Related publication record
  • Well-versed in historical African art (before the mid-twentieth century)
  • Compelling presentation skills
  • Ability to collaborate effectively with the entire Museum team, and to work closely with Curatorial colleagues
  • A deep commitment to engaging a wide and diverse audience in innovative and exciting ways

Schedule: Part time, two year appointment

To apply: Please submit your curriculum vitae and cover letter describing your particular suitability for the position to job.consulting.african.art@brooklynmuseum.org.

Phillip Leonian and Edith Rosenbaum Leonian Curator of Photography

(Full-time, permanent, non-union position)

We seek a full-time curator to oversee and steward our collection of photography. The Phillip Leonian and Edith Rosenbaum Leonian Curator of Photography enhances access to and understanding of this dynamic form of artistic expression through exhibitions, lectures, scholarship, and public engagement opportunities.

The individual in this position leads efforts in reimagining the role of photography within the Museum, is an active curator/scholar with interdisciplinary interests and a global perspective, and has a proven ability to conceptualize original, canon-expanding, and timely exhibitions and research projects, both temporary and from our permanent collection. The curator serves as an institutional ambassador, actively engaging with collectors and patrons, professional colleagues, partner institutions, and the Brooklyn community.  

We have maintained a tradition of excellence in the presentation of photography, dating back to 1889, when we acquired our first photographic work. Our holdings comprise more than 18,000 works with a strong focus on twentieth-century American artists, including Berenice Abbott, Margaret Bourke-White, Rudy Burckhardt, Andreas Feininger, Lee Friedlander, Lewis Hine, Consuelo Kanaga, Dorothea Lange, Danny Lyon, Aaron Siskind, W. Eugene Smith, Edward Steichen, Alfred Stieglitz, Paul Strand, and Garry Winogrand. In addition, the Museum houses a significant collection of Latin American photography, which is particularly rich in works by Manuel Álvarez Bravo. The collection also includes works by twenty-first century artists, including, Sophie Calle, Alfredo Jaar, Barbara Kruger, Robert Mapplethorpe, Gordon Matta-Clark, Adrian Piper, Andres Serrano, Cindy Sherman, Laurie Simmons, Lorna Simpson, Carrie Mae Weems, and David Wojnarowicz. Special exhibitions enrich our permanent holdings; recent projects dedicated to photography include Who Shot Sports: A Photographic History, 1843 to the Present; This Place; and Forever Coney: Photographs from the Brooklyn Museum Collection.

Responsibilities include, but are not limited to:

  • Conceptualize exhibitions from the collection and beyond, both for the Museum and other venues
  • Collaborate with other Museum curators on the integration of photography in their exhibitions and projects
  • Produce and present new scholarship in the form of lectures and publications
  • Oversee the care, stewardship, and refinement of the collection in accordance with the Museum’s collection strategy
  • Actively cultivate the gift of major works with donors for the permanent collection
  • Develop financial support from donors in close collaboration with the Development team
  • Work with Registrars to maintain complete and orderly records, and spearhead cataloguing for the collection
  • Collaborate with Conservation on the maintenance and care of the collection
  • Research the collection in collaboration with Exhibitions and other Collections curators
  • Participate in cross-disciplinary projects, exhibitions, installations, and publications
  • Advise on collection loan requests as needed
  • Represent the Museum at professional conferences, symposia, etc.

Qualifications:

  • Advanced degree in the history of art with a strong concentration on photography of the twentieth and twenty-first centuries (Ph.D. preferred)
  • Five years of curatorial museum experience
  • Compelling writing and presentation skills
  • Ability to collaborate effectively with the entire curatorial team
  • Demonstrated deep commitment to engaging a wide public audience in innovative and exciting ways

To apply: Please submit your curriculum vitae and a letter describing your particular suitability for the position to job.curator.photography@brooklynmuseum.org.

Backend Developer—Technology

The Technology department at the Brooklyn Museum seeks a Backend Developer to join our team and help manage our web presence. You’ll be working with a small team on a variety of web, mobile, and infrastructure projects related to art, community engagement, visitor experience, and open access. Primary projects include the ongoing online publication of over 95,000 object records and related images in our collection, an accessible public API and engaging web presence, an internal editorial system, and the backend of our mobile app ASK.

As a small team, we work across disciplines and support each other. Accordingly, qualified candidates must possess a broad range of skills for maintaining and improving our AWS-based infrastructure to keep the things we build on top of it running. Our systems primarily run on Linux, PHP, MySQL, NGINX, and Git, but we do integrate with some Windows-based servers and occasionally dabble in SQL Server or Visual Studio.

We have adopted a number of Agile practices in our development process in order to adapt to the fast-evolving nature of our projects, and we’re looking for someone who thrives using this methodology.

Requirements: Here’s what we’re after:

  • experience writing testable code in a dynamic, object-oriented language such as PHP, Ruby, or Python;
  • SQL programming and relational data modeling knowledge;
  • experience with installing, configuring, and securing web servers such as Apache or NGINX;
  • experience maintaining Linux (Debian/Ubuntu) systems;
  • experience with UNIX command-line programming;
  • experience with API integration;
  • experience monitoring, logging, and reporting systems and applications;
  • experience managing backups and restores of servers and applications;
  • familiarity with AWS;.
  • familiarity with configuring CMS systems such as ExpressionEngine or Craft CMS;
  • familiarity with Windows development;
  • familiarity with client-side programming and web development; and
  • a belief in testing code.

We might lack fancy furniture and ping-pong tables, but our offices are located in a nineteenth-century neoclassical monument and share a space with priceless art, so we're okay with that. This is a fast-paced but fun environment that we balance by keeping a commitment to a 35-hour work week. This position does not include telecommuting or relocation; qualified candidates must be able to commute daily to the Brooklyn Museum. No recruiters, please.

To apply: Send your résumé, cover letter, and salary requirements to job.backend@brooklynmuseum.org. Include your cover letter in the body of the email and attach your résumé.

Network Administrator—Technology

(Full-time, permanent, non-union position)

The Network Administrator handles all facets of our computer network. They are generally responsible for staying abreast of new technology, industry standards, and best-practice security, then taking these findings and applying them to the Museum's needs, in conjunction with the Chief of Technology. We are looking for a candidate who has broad knowledge in a Windows environment, including VMware, Microsoft SQL Server, and MS Exchange.

Requirements: Here’s our skills checklist:

  • Strong knowledge of the MS Windows environment including, but not limited to, Active Directory, Group Policy, and Exchange
  • Strong knowledge of MS SQL and experience with business systems that utilize it
  • Strong knowledge of virtual systems, including VMware
  • Knowledge of backup systems (experience with NetBackup a plus)
  • Fundamental understanding of IP networking, including subnetting and VLANs
  • Experience with iSCSI SANs
  • A college degree and experience with both Windows and Linux server administration, networking concepts, and topology
  • Demonstrated ability to solve advanced problems and to organize and track tasks to completion
  • Excellent written and oral communication skills
  • Demonstrated ability to pursue goals without daily supervision
  • Availability outside of working hours in case of emergencies and upgrades, with ability to be reached by cell phone at all times
  • Punctuality, which is critical

Responsibilities:

  • Install, maintain, and upgrade our servers, often running on a VMware architecture (we are a mostly Windows shop with some Linux boxes)
  • Maintain Active Directory structure, security, and group policy
  • Backup, tape rotation, backup verification, and restore
  • Administer MSSQL and all applications that use the databases, including installation, upgrades, and upkeep of applications and MSSQL
  • Manage all business systems including, but not limited to, financial systems, ticketing systems, fundraising systems, POS, and DAMS
  • Maintain aspects of our MS Exchange email and messaging infrastructure
  • Maintain and upgrade, as needed, our network backbone, including supervision of contractors and cabling, installation, and maintenance of switches
  • Maintain and upgrade, as needed, our firewall and telecommunications, including remote access
  • Maintain Technology security procedures, in cooperation with the Chief of Technology
  • Research and evaluate new software and hardware considered for purchase, in coordination with support staff
  • Work directly with the support staff on the implementation of policies, procedures, and best practices
  • Maintain patch schedule, virus protection, and local firewalls for desktops and servers
  • Responsible for compliance with all software licensing
  • Create and maintain Windows scripting as necessary; yearly audit of network security, following industry standards to be determined by the Chief of Technology
  • Other responsibilities that include, but are not limited to, DHCP, DNS, and Terminal Services
  • Additional duties as assigned

Work schedule: Monday–Friday, 9 am–5 pm, but may require additional time outside of working hours in case of emergencies and upgrades. Must be reachable at all times via cell phone.

To apply: Please email your cover letter and résumé to job.networkadmin@brooklynmuseum.org.

Help Desk Analyst—Technology

(Full-time, permanent, non-union position)

The highly organized Help Desk Analyst handles all facets of Technology department administration and end user support. The Help Desk Analyst is the primary provider of desktop support to our end users, and is responsible for troubleshooting hardware, software, and peripherals in a Windows Active Directory domain.

Requirements: Here’s our skills and qualifications checklist:

  • Bachelor's degree and some relevant experience involving customer service and departmental administration
  • Demonstrated ability to solve user problems, and organize and track tasks to completion
  • Advanced knowledge of Microsoft Windows, Office, and Outlook
  • Experience upgrading PC hardware (knowledge of Mac hardware and software a plus)
  • Basic understanding of Windows networking concepts (IP configuration, DNS, etc.)
  • Thorough understanding of Windows groups and permissions, and how they apply to resources within a Windows domain (file and print sharing)
  • Familiarity with email usage and Internet browsing
  • Expertise in imaging systems, such as Ghost
  • Ability to multitask and provide good customer service
  • Excellent organizational and written and oral communication skills
  • Demonstrated ability to pursue goals without daily supervision
  • Minimum of two years of experience supporting multiple users in a production requirement and supporting machines in a networked environment configured with Group Policy

Responsibilities: The Help Desk Analyst is responsible for:

  • Being the primary point of contact for all issues submitted to the Help Desk (by phone or electronically)
  • Routing basic user support questions to appropriate support staff, resolving issues where possible, and logging and tracking support requests and resolutions
  • Training and supervising additional support staff on Museum technology policies, procedures, and best practices
  • Supervising the tracking of location, condition, and status of computer equipment
  • Maintaining inventory
  • Working directly with the Network Administrator on the implementation of policies, procedures, and best practices
  • Handling all aspects of advanced user support, including smartphones, specialized software installation, permission and security issues on the desktop, and remote access
  • Supervising all aspects of Mac support, upgrades, and imaging
  • In coordination with the Chief of Technology, researching and evaluating new software and hardware considered for purchase
  • Supervising purchasing, including POs, invoices, shipping, and merchandise returns
  • Establishing accounts and forming relationships with sales representatives among various vendors
  • Supporting the Network Administration staff and standing in for them when they’re not in the building
  • Additional duties, as assigned

Reports to: Chief of Technology

Start date: Immediately

Work schedule: Monday through Friday, 9 am to 5 pm

To apply: Please send your cover letter and résumé to job.help.desk.analyst@brooklynmuseum.org.

Graphic Design Intern—Design

(Part-time, temporary, unpaid internship)

We are looking for a creative, enthusiastic, and hard-working design Intern to join our Graphic Design team. The Intern will assist in the planning and execution of both digital and print marketing materials for the Museum. This is a great opportunity to understand the working process and day-to-day responsibilities of a cultural institution's in-house design team through hands-on learning and execution. The Intern will work under the guidance of the Head of Graphic Design to ensure quality and visual cohesion in accordance with our brand.

Requirements: The ideal candidate is:

  • A graphic design and/or visual communications major
  • Skilled in design and typography
  • Proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)
  • Equipped with a basic understanding of HTML and CSS
  • Detail-oriented with strong organizational skills
  • Able to work on multiple projects in a fast-paced environment
  • An exemplar of strong work ethics and high performance standards
  • An outside-the-box thinker
  • Passionate about the arts

Responsibilities: The Graphic Design Intern will be responsible for:

  • Creating and assisting in ongoing design projects
  • Producing signage
  • Performing case studies

Reports to: Head of Graphic Design

Start date: Fall 2017

Work schedule: Flexible, 20 hours per week

To apply: Please send your application to job.graphic.design.intern@brooklynmuseum.org.

Internships (P/T)—Digital Collections and Services

(Non-union, part-time, unpaid internships)

The Brooklyn Museum seeks interns to work on projects in the Digital Lab. A limited number of positions are available, generally on a semester schedule. Preference will be given to students registered in credit-granting programs. Due to collaborative projects with university programs, only selected projects may be open to other applicants during a particular semester.

Digitization Interns assist with the digitization of the b/w negative collection, including scanning and editing negatives, matching images to objects in the collections management system (TMS), creating metadata, and loading images and data into the digital asset management system (Luna). Qualifications: Applicant must have computer skills, familiarity with scanning and PhotoShop, visual acuity, and attention to detail.

Copyright Interns research contact information for artists, generate letters and licenses, track progress in an Access database, and update rights information in TMS. For additional information about this project, please visit http://www.brooklynmuseum.org/community/blogosphere/tag/copyright/. Qualifications: Candidate must have research skills, experience with MS Office suite (particularly Access and mail merge), verbal skills, and attention to detail.

Documentary Photography Interns photograph Museum events and activities, following up on assignments from staff and pursuing independent shoots in the galleries, and edit and manage images, which are then made available to the Museum's Design Department for promotional purposes and are preserved as part of the Museum Archives. Qualifications: Applicant must have excellent PhotoShop skills, DSLR camera training, a portfolio demonstrating aptitude for documentary photography, visual acuity, and attention to detail.

Object Inventory Photography Interns work with curators undertaking storeroom surveys, including creating images of works of art in the collection using a simple set and lighting, and managing the resulting image files. The opportunity to create metadata and load images into the Luna DAMS may be included. This internship is dependent on curatorial need and may not be available every semester. Qualifications: Internship requires excellent PhotoShop skills, DLSR camera training, a portfolio demonstrating aptitude for still life photography, visual acuity, and attention to detail.

Time Frame: Ongoing

Work Schedule: Part-time, Monday–Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Museum volunteer status.

To apply: Please send a cover letter and résumé to digital.lab.internships@brooklynmuseum.org. An online portfolio is required for photography internships. Applications are reviewed in August (for fall semester), December (for winter/spring semester), and May (for summer semester).