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Manager of Special Events—Development

The Museum’s Special Events include our signature gala, the Brooklyn Artists Ball, and three to four other major benefit events annually, as well as exhibition opening previews, receptions, and dinners; cultivation and stewardship events; high-level and general Member events; and more. Events span a range of scales and sizes, and take place both on-site and offsite. The Rentals program includes life milestone celebrations, corporate parties, film and photo shoots, graduations, nonprofit and community events, meetings, and conferences.

Requirements:

  • Bachelor’s degree
  • At least five years’ related professional experience, preferably in fundraising or events at a museum or cultural institution, educational institution, or other organization of similar complexity, with multiple stakeholders
  • Special events experience, successful frontline fundraising experience, and general knowledge of development best practices
  • Accountability and a commitment to meeting goals
  • Experience working with trustees, volunteers, event leadership, and VIPs
  • A demonstrated interest in art history
  • Knowledge of Microsoft Office and donor databases (Raiser's Edge preferred)
  • Outstanding interpersonal, verbal, and written communications skills
  • Facility with numbers, budgets, and spreadsheets
  • Strong design sensibility
  • Excellent organizational and multitasking skills
  • Ability to problem solve and perform under pressure in a fast-paced environment, and to keep many projects moving at the same time
  • Professional demeanor, diplomacy, and ability to work productively both independently and as part of a team; willingness to assist with all tasks needed to ensure the success of all departmental projects

Responsibilities:

  • Develop overall concept and design of the Museum's fundraisers, cultivation events, Member benefit, engagement, and other events, to produce buzz-worthy, impactful, thought-provoking, revenue-generating results
  • Serve as a frontline fundraiser on key benefit events, oversee event marketing and solicitation campaigns, and ensure that objectives and financial goals are met
  • Implement and improve internal systems for donor relationships
  • Make strategic recommendations for Development event revenue goals, objectives, scope, budgets, ticket and table structures, and sponsor possibilities
  • Manage event production schedules, including marketing and fundraising campaigns
  • Manage relationships with the events team and event leadership
  • Report on income and expenses
  • Manage event budgets
  • Manage and implement event-related prospect and donor outreach and engagement
  • Draft Director's remarks
  • Oversee event seating
  • Develop attendee tip sheets
  • Oversee the development of logistics and Runs of Show
  • Supervise recording of RSVPs and ticket/table tracking
  • Coordinate marketing campaigns
  • Strategize and oversee check-in
  • Identify event staffing
  • Implement event follow-up
  • Manage event timelines

Reports to: Director of Special Events & Rentals

Schedule: Monday through Friday, 9 am to 5 pm, with frequent weekend and evening hours

To apply: Please send your cover letter and résumé to job.manager.special.events@brooklynmuseum.org.

Rentals Assistant—Development

The Museum’s Special Events include our signature gala, the Brooklyn Artists Ball, and three to four other major benefit events annually, as well as exhibition opening previews, receptions, and dinners; cultivation and stewardship events; high-level and general Member events; and more. Events span a range of scales and sizes, and take place both on-site and offsite. The Rentals program includes life milestone celebrations, corporate parties, film and photo shoots, graduations, nonprofit and community events, meetings, and conferences.

Requirements:

  • Bachelor's degree or above
  • Two or more years’ experience in event planning, production, rentals, development, or a related field, preferably at a museum or arts and cultural institution, educational institution, or other organization of similar complexity
  • Superior organizational skills and attention to detail, as well as the ability to multitask, prioritize, and learn quickly
  • Ability to problem solve under pressure in a fast-paced environment, manage projects independently, and build strong, collaborative relationships with various internal and external parties, including other Museum departments and outside vendors
  • Professionalism; strong interpersonal, written, and verbal communication skills; and a strong design sensibility
  • Facility with numbers and budgets
  • Proficiency in Microsoft Office

Responsibilities: Within the Special Events & Rentals division of our Development department, the Rentals Assistant:

  • Serves as the initial point of contact with potential rental clients; schedules walk-throughs with potential clients and in-house departments; and sends general pricing and date availability information
  • Supports the management of relationships with external event teams and planners, organizes meetings, and coordinates actions
  • Contributes ideas for exceeding external event revenue goals, and helps to identify potential clients and new marketing opportunities
  • Fields inquiries, including phone, email, and web-based submissions
  • Manages calendar holds for external clients
  • Maintains direct contact with the Special Events Assistant regarding calendar issues
  • Drafts correspondence for rentals, including proposals, contracts, invoices, and receipts
  • Creates Logistics memos for all rentals
  • Maintains the rentals database in Raiser's Edge (client-side and financial), and supply inventory
  • Supports the Director and Rentals Coordinator in tracking rental-related financials
  • Supports the Rentals Coordinator generally, as needed
  • May serve as the primary point of contact for events of certain size and scope

Reports to: Director of Special Events and Rentals

Schedule: Monday through Friday, 9 am to 5 pm, with frequent weekend and evening hours

To apply: Please send your cover letter and résumé to job.assistant.events.rentals@brooklynmuseum.org.

Special Events Assistant—Development

The Museum’s Special Events include our signature gala, the Brooklyn Artists Ball, and three to four other major benefit events annually, as well as exhibition opening previews, receptions, and dinners; cultivation and stewardship events; high-level and general Member events; and more. Events span a range of scales and sizes, and take place both on-site and offsite. The Rentals program includes life milestone celebrations, corporate parties, film and photo shoots, graduations, nonprofit and community events, meetings, and conferences.

Requirements:

  • At least one to two years’ administrative experience in an arts organization, preferably in events and/or venue rentals
  • Customer service skills and experience
  • Ability to multitask and determine priorities in a fast-paced events and customer service environment
  • Computer skills, including Microsoft Office, Google Docs, and Raiser's Edge required; knowledge of Concur Systems, project management software, and calendar programs desirable

Responsibilities: Within the Special Events & Rentals division of our Development department, the Special Events Assistant:

  • Works with Development colleagues to coordinate the Museum's fundraisers, cultivation events, Member benefit, engagement, and other events
  • Oversees the Development department’s event calendars; coordinates entries in the Museum's master calendar
  • Maintains direct contact with the Rentals Assistant regarding calendar issues
  • Vets and supports Development event inquiries
  • Schedules and coordinates departmental meetings
  • Prepares, reviews, and distributes event memos
  • Answers, fields, and records event inquiries and RSVPs
  • Advises Development colleagues on logistics and ancillary event planning
  • Communicates closely with the Director and President's assistants to ensure calendars are updated routinely
  • Serves as liaison with food services
  • Creates Run of Show and Logistics memos for many departmental events
  • Assists with decor and production elements of events as needed
  • Provides on-site event coordination and assistance as needed
  • Supports departmental events leads
  • Advises Development colleagues on logistics and ancillary event planning
  • Processes contracts, and assists in the processing of invoices and payments using our Concur Solutions system

Reports to: Director of Special Events & Rentals

Schedule: Monday through Friday, 35 hours per week, with frequent weekend and evening hours

To apply: Please send your cover letter and résumé to job.assistant.special.events@brooklynmuseum.org.

Image Licensing and Media Acquisition Coordinator—Digital Collections and Services

(Full-time, permanent, non-union position)

The Image Licensing and Media Acquisition Coordinator is responsible for acquiring and licensing digital images, audio, and video from outside sources for Museum publications, exhibitions, installations, and publicity ("licensing in"). They also work across departments to support projects, collaborating with Imaging, Curatorial (Collections and Exhibitions), Editorial, Design, Public Information, and Technology staff, and assists the Museum Image Services Coordinator in licensing images of the Museum’s objects ("licensing out").

Requirements:

  • Relevant experience with and knowledge of publishing, copyright, and digital image project management
  • Bachelor's degree in art history, museum studies, or other relevant field
  • Demonstrated commitment to a career in museum work
  • Excellent writing and communications skills
  • Experience managing and assessing digital images and working with databases
  • Excellent computer skills, including MS Access and Excel, Filemaker Pro, Google Docs, and Adobe Photoshop
  • Highly organized, with excellent follow through and ability to manage multiple complex projects, set priorities, and meet firm deadlines
  • Ability to work well both independently and in collaboration with a wide variety of staff

Responsibilities: Under the direction of the Head of Digital Collections and Services, and with other project staff in multiple departments:

"Licensing In," project management and media acquisition:

  • Research, evaluate rights status, and acquire all image and media acquisitions for Museum projects
  • Develop and maintain existing MS Access database to document project activities and contact lists
  • Negotiate fees, process and track payments, and contribute use costs to project budgets
  • Manage incoming file transfers, master images, and media on the Museum's network
  • Create delivery packages to transmit to publishers, including rights documentation
  • Assess quality of image files and assist with publication proofing of images, related text, and credit/copyright lines
  • Track restrictions and requirements
  • Maintain project records

Copyright:

  • Assist staff with questions relating to copyright and fair use
  • Track changes to rights status for quarterly updates on TMS (The Museum System) and website
  • Coordinate copyright clearance project; clear rights, acquire licenses, and research orphaned works

"Licensing Out," rights and reproductions:

  • Assist with setting prices and licensing terms
  • Order new photography and scanning for all revenue-generating image requests of works in the Museum’s permanent collections
  • Track use, agreements, and income in MS Access database
  • Continue Wikipedia seeding project, placing key Museum images in relevant articles

Departmental responsibilities:

  • Participate in Digital Collections and Services initiatives, including departmental administration, intern supervision and mentoring, and Museum-wide projects such as task forces and exhibition messaging teams

Reports to: Head of Digital Collections and Services

Starting date: Immediately

Schedule: 35 hours per week, Monday through Friday, 9 am–5 pm

To apply: Please send your cover letter and résumé to job.media.acquisition.coordinator@brooklynmuseum.org.

Backend Developer—Technology

The Technology department at the Brooklyn Museum seeks a Backend Developer to join our team and help manage our web presence. You’ll be working with a small team on a variety of web, mobile, and infrastructure projects related to art, community engagement, visitor experience, and open access. Primary projects include the ongoing online publication of over 95,000 object records and related images in our collection, an accessible public API and engaging web presence, an internal editorial system, and the backend of our mobile app ASK.

As a small team, we work across disciplines and support each other. Accordingly, qualified candidates must possess a broad range of skills for maintaining and improving our AWS-based infrastructure to keep the things we build on top of it running. Our systems primarily run on Linux, PHP, MySQL, NGINX, and Git, but we do integrate with some Windows-based servers and occasionally dabble in SQL Server or Visual Studio.

We have adopted a number of Agile practices in our development process in order to adapt to the fast-evolving nature of our projects, and we’re looking for someone who thrives using this methodology.

Requirements: Here’s what we’re after:

  • experience writing testable code in a dynamic, object-oriented language such as PHP, Ruby, or Python;
  • SQL programming and relational data modeling knowledge;
  • experience with installing, configuring, and securing web servers such as Apache or NGINX;
  • experience maintaining Linux (Debian/Ubuntu) systems;
  • experience with UNIX command-line programming;
  • experience with API integration;
  • experience monitoring, logging, and reporting systems and applications;
  • experience managing backups and restores of servers and applications;
  • familiarity with AWS;.
  • familiarity with configuring CMS systems such as ExpressionEngine or Craft CMS;
  • familiarity with Windows development;
  • familiarity with client-side programming and web development; and
  • a belief in testing code.

We might lack fancy furniture and ping-pong tables, but our offices are located in a nineteenth-century neoclassical monument and share a space with priceless art, so we're okay with that. This is a fast-paced but fun environment that we balance by keeping a commitment to a 35-hour work week. This position does not include telecommuting or relocation; qualified candidates must be able to commute daily to the Brooklyn Museum. No recruiters, please.

To apply: Send your résumé, cover letter, and salary requirements to job.backend@brooklynmuseum.org. Include your cover letter in the body of the email and attach your résumé.

Network Administrator—Technology

(Full-time, permanent, non-union position)

The Network Administrator handles all facets of our computer network. They are generally responsible for staying abreast of new technology, industry standards, and best-practice security, then taking these findings and applying them to the Museum's needs, in conjunction with the Chief of Technology. We are looking for a candidate who has broad knowledge in a Windows environment, including VMware, Microsoft SQL Server, and MS Exchange.

Requirements: Here’s our skills checklist:

  • Strong knowledge of the MS Windows environment including, but not limited to, Active Directory, Group Policy, and Exchange
  • Strong knowledge of MS SQL and experience with business systems that utilize it
  • Strong knowledge of virtual systems, including VMware
  • Knowledge of backup systems (experience with NetBackup a plus)
  • Fundamental understanding of IP networking, including subnetting and VLANs
  • Experience with iSCSI SANs
  • A college degree and experience with both Windows and Linux server administration, networking concepts, and topology
  • Demonstrated ability to solve advanced problems and to organize and track tasks to completion
  • Excellent written and oral communication skills
  • Demonstrated ability to pursue goals without daily supervision
  • Availability outside of working hours in case of emergencies and upgrades, with ability to be reached by cell phone at all times
  • Punctuality, which is critical

Responsibilities:

  • Install, maintain, and upgrade our servers, often running on a VMware architecture (we are a mostly Windows shop with some Linux boxes)
  • Maintain Active Directory structure, security, and group policy
  • Backup, tape rotation, backup verification, and restore
  • Administer MSSQL and all applications that use the databases, including installation, upgrades, and upkeep of applications and MSSQL
  • Manage all business systems including, but not limited to, financial systems, ticketing systems, fundraising systems, POS, and DAMS
  • Maintain aspects of our MS Exchange email and messaging infrastructure
  • Maintain and upgrade, as needed, our network backbone, including supervision of contractors and cabling, installation, and maintenance of switches
  • Maintain and upgrade, as needed, our firewall and telecommunications, including remote access
  • Maintain Technology security procedures, in cooperation with the Chief of Technology
  • Research and evaluate new software and hardware considered for purchase, in coordination with support staff
  • Work directly with the support staff on the implementation of policies, procedures, and best practices
  • Maintain patch schedule, virus protection, and local firewalls for desktops and servers
  • Responsible for compliance with all software licensing
  • Create and maintain Windows scripting as necessary; yearly audit of network security, following industry standards to be determined by the Chief of Technology
  • Other responsibilities that include, but are not limited to, DHCP, DNS, and Terminal Services
  • Additional duties as assigned

Work schedule: Monday–Friday, 9 am–5 pm, but may require additional time outside of working hours in case of emergencies and upgrades. Must be reachable at all times via cell phone.

To apply: Please email your cover letter and résumé to job.networkadmin@brooklynmuseum.org.

Graphic Design Intern—Design

(Part-time, temporary, unpaid internship)

We are looking for a creative, enthusiastic, and hard-working design Intern to join our Graphic Design team. The Intern will assist in the planning and execution of both digital and print marketing materials for the Museum. This is a great opportunity to understand the working process and day-to-day responsibilities of a cultural institution's in-house design team through hands-on learning and execution. The Intern will work under the guidance of the Head of Graphic Design to ensure quality and visual cohesion in accordance with our brand.

Requirements: The ideal candidate is:

  • A graphic design and/or visual communications major
  • Skilled in design and typography
  • Proficient in Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)
  • Equipped with a basic understanding of HTML and CSS
  • Detail-oriented with strong organizational skills
  • Able to work on multiple projects in a fast-paced environment
  • An exemplar of strong work ethics and high performance standards
  • An outside-the-box thinker
  • Passionate about the arts

Responsibilities: The Graphic Design Intern will be responsible for:

  • Creating and assisting in ongoing design projects
  • Producing signage
  • Performing case studies

Reports to: Head of Graphic Design

Start date: Fall 2017

Work schedule: Flexible, 20 hours per week

To apply: Please send your application to job.graphic.design.intern@brooklynmuseum.org.

Internships (P/T)—Digital Collections and Services

(Non-union, part-time, unpaid internships)

The Brooklyn Museum seeks interns to work on projects in the Digital Lab. A limited number of positions are available, generally on a semester schedule. Preference will be given to students registered in credit-granting programs. Due to collaborative projects with university programs, only selected projects may be open to other applicants during a particular semester.

Digitization Interns assist with the digitization of the b/w negative collection, including scanning and editing negatives, matching images to objects in the collections management system (TMS), creating metadata, and loading images and data into the digital asset management system (Luna). Qualifications: Applicant must have computer skills, familiarity with scanning and PhotoShop, visual acuity, and attention to detail.

Copyright Interns research contact information for artists, generate letters and licenses, track progress in an Access database, and update rights information in TMS. For additional information about this project, please visit http://www.brooklynmuseum.org/community/blogosphere/tag/copyright/. Qualifications: Candidate must have research skills, experience with MS Office suite (particularly Access and mail merge), verbal skills, and attention to detail.

Documentary Photography Interns photograph Museum events and activities, following up on assignments from staff and pursuing independent shoots in the galleries, and edit and manage images, which are then made available to the Museum's Design Department for promotional purposes and are preserved as part of the Museum Archives. Qualifications: Applicant must have excellent PhotoShop skills, DSLR camera training, a portfolio demonstrating aptitude for documentary photography, visual acuity, and attention to detail.

Object Inventory Photography Interns work with curators undertaking storeroom surveys, including creating images of works of art in the collection using a simple set and lighting, and managing the resulting image files. The opportunity to create metadata and load images into the Luna DAMS may be included. This internship is dependent on curatorial need and may not be available every semester. Qualifications: Internship requires excellent PhotoShop skills, DLSR camera training, a portfolio demonstrating aptitude for still life photography, visual acuity, and attention to detail.

Time Frame: Ongoing

Work Schedule: Part-time, Monday–Friday, with schedule to be determined

Compensation: These are unpaid internships. Interns will have Museum volunteer status.

To apply: Please send a cover letter and résumé to digital.lab.internships@brooklynmuseum.org. An online portfolio is required for photography internships. Applications are reviewed in August (for fall semester), December (for winter/spring semester), and May (for summer semester).

Senior Museum Educator, Family Programs Coordinator—Education

(Full-time, permanent, union position)

The Family Programs Coordinator uses their forward-thinking teaching skills to create imaginative collections-based programs and learning opportunities for early childhood and intergenerational audiences, and to coordinate excellent programs that welcome families to the Museum.

Requirements:

  • Bachelor of Arts degree or BFA; MA or MFA preferred
  • Two to three years' museum education experience
  • Excellent teaching, art-making, writing, and organizational skills, and attention to detail
  • Experience working with preschool audiences (ages 2–3; classroom experience preferred), developing lesson plans, coordinating programs, and producing interpretive materials
  • Administrative experience including managing budgets, facilitating community outreach, and supervising part-time staff, interns, and/or volunteers
  • Versed in social media
  • Knowledge of Brooklyn audiences is desirable
  • Bilingual skills are a plus

Responsibilities:

  • Conceive, implement, and manage Family Programs related to permanent collections and special exhibitions, including Meet the Museum, F.A.M. (Family Art Magic), Hands-On Art at Target First Saturdays, and Creativity Lab, as well as special programs for families (such as partnerships, festivals, and birthday parties)
  • Recruit, hire, train, and supervise a part-time staff
  • Collaborate to produce programmatic content
  • Prepare marketing materials
  • Maintain art supplies
  • Evaluate current programs and conduct research to develop new programs
  • Develop family-friendly interpretive materials and interactive gallery activities
  • Contribute to grant proposals, reports, and budget proposals
  • Mentor other museum educators, and collaborate with other Education and Museum staff, as well as with outside organizations

The Senior Museum Educator will also be responsible for teaching preschool–12th grade gallery visits and/or school partnerships in the galleries. In the summer months, this position may teach or participate in collaborative programs, such as the Brooklyn Cultural Adventures Program or summer teacher programs.

Reports to: Youth and Family Programs Manager

Starting date: Immediate

Schedule: 35 hours per week, Sunday through Thursday, for eight months of the year; Monday through Friday for four months of the year (some flexibility required); implementation of programs requires weekend work.

Salary: $38,398–$44,158, plus benefits

To apply: Please send your cover letter, stating your teaching philosophy, and résumé to the Youth and Family Programs Manager at job.family.programs.coordinator@brooklynmuseum.org.

School Programs Manager—Education

(Full-time, permanent, non-union position)

The School Programs Manager oversees all K–12 school-based programs for students and teachers, and will launch an exciting pilot program to expand our work in Central Brooklyn to districts most in need of arts education. Aligning with our mission "to create inspiring encounters with art that expand the ways we see ourselves, the world and its possibilities," the Manager will create a forward thinking vision for our school programs to deepen connetions ot our local schools, and advance learning, participation, and engagement for children, teens, and educators with diverse needs. This position is instrumental in implementing our Arts as Social Justice pedagogical approach and expanding our Education department.

Requirements:

  • Be a big-picture thinker while also being detail-oriented with strong administrative skills
  • M.A. degree in art history, museum education, education, or a related field in the humanities
  • Strong knowledge of museum education theory and practice
  • At least four years of museum experience, including planning and implementing relevant and creative object-based museum education programs for K–12 students and teachers
  • Excellent research, analytical, writing, and presentation skills
  • Experience with project and personnel management and the ability to work effectively and diplomatically with Museum staff, patrons, and representatives of community-based organizations
  • Be a reflective practitioner, who is capable of undertaking multiple projects simultaneously and balancing long- and short-term priorities
  • Interest and ability in budget management and resource development
  • Demonstrated commitment to social justice
  • Experience with open and experimental practices a plus
  • Knowledge of New York City Department of Education offices and curriculum preferred

Responsibilities:

  • Lead a new pilot initiative engaging students, teachers, and administrators from two middle schools in Central Brooklyn, culminating in a community-based project in collaboration with local social justice organizations
  • Working with the Director of Education, set the long-range goals for school programs in the Museum, determine priorities, and supervise full-time, union-affiliated Museum educators (who function as both gallery instructors and program coordinators)
  • Conceive, implement, and evaluate programs and materials for K–12 students and teachers who use the Museum as a resource
  • Oversee the School Partnerships Coordinator, the Guided Gallery Visits Coordinator, and the Teacher Services Coordinator, with responsibility for supporting them to ensure the successful implementation of their programs
  • Develop collaborative relationships with teachers and administrators in the New York City Department of Education, basing such collaborations on shared goals and fiscal viability
  • Develop and manage budgets, invoice and collect payments, and contribute to funding proposals and reports
  • Lead school-based gallery tours as time permits
  • Play a vital role in the Education Division's intellectual life by participating in staff-led professional development series, Teaching Labs, and special exhibition activation teams
  • Work with Curatorial, Design, Public Information, and other departments and administrative staff throughout the Museum to conceptualize, develop, execute, and publicize events and materials

Reports to: Director of Education

Starting date: Immediate

Work schedule: Monday through Friday, from 9 a.m. to 5 p.m.

To apply: Send a detailed résumé and cover letter to job.school.programs.manager@brooklynmuseum.org and include "School Programs Manager" in the subject line.