(Full-time, permanent, non-union position)
The Development Assistant provides direct support to the Individual Giving team, playing an integral role in the Museum’s advancement efforts at a pivotal moment in our history.
- Bachelor's degree from an accredited four-year college or university
- At least one year of related, professional experience in development at a not-for-profit organization (visual arts and museum operations experience and interest preferred)
- Proficiency in Microsoft Office and Raiser’s Edge
- Ability to meet competing deadlines, work independently, and exercise thoughtful prioritization
- A high level of personal motivation, proactive thinking, and ownership of assigned projects and tasks
- Poised, professional engagement with colleagues, donors, and other key Museum stakeholders
- Excellent organizational skills and attention to detail, especially when communicating on behalf of the Director of Individual Giving and other senior Development staff
- Ability to communicate clearly, concisely, and professionally, verbally and in writing, and to exercise discretion when handling confidential and/or sensitive information
- Sense of humor, collegial approach, and equanimity
- Knowledge of and interest in visual arts and museum operations is preferred
- Occasional evening and weekend hours are required
Responsibilities: Working directly with the Senior Manager, Individual Giving, the Development Assistant primarily supports the cultivation, management, and stewardship of our patron groups—the Director's Circle, Young Leadership Council, Brooklyn Families, Contemporary Art Committee, and Council for Feminist Art—including group benefits and more than 60 special engagements each year:
- Support the creation and implementation of patron group events and major donor prospect engagements by generating event logistics in coordination with internal and external partners; negotiating and maintaining event budgets, and tracking expenses; ensuring departmental and institutional calendars are updated and accurate; liaising with Editoral and Design teams to create evites, signage, and other materials; sending invitations, tracking replies, and managing follow-up; and providing on-site support at events, including some after-hours programs
- Draft and manage sending and tracking of all correspondence to patron group donors and major donors, including formal pledge agreements, gift reminders, acknowledgment and renewal letters, informal thank-you notes, and both direct mail and email campaigns
- Create and manage monthly e-newsletters to patron group members, and ensure current, accurate information on group-related webpages as needed, working with the Marketing and Membership teams
- Assist with the moves management process for patron cultivation, solicitation, and stewardship by helping to maintain the Senior Manager, Individual Giving’s portfolio, taking notes at moves management and other meetings, coordinating with Development officers to ensure the completeness and accuracy of notes and action items, and maintaining data in Raiser's Edge database
- Ensure patrons receive the highest level of Member benefits in collaboration with the Membership, Public Programs, and Visitor Services teams
- Act as our liaison for domestic and international art fairs and fulfill outside requests for non-profit auction donations
- Work on special projects and other tasks, as assigned
Reports to: Senior Manager, Individual Giving
Work schedule: Monday through Friday, 9 am to 5 pm. Occasional evening and weekend event assistance is required.
To apply: Please send your résumé, cover letter, list of three professional references with contact information, and a one-page writing sample in a single PDF attachment to email@example.com.