Skip Navigation

TODAY, we are open from 11 am to 6 pm.

Executive Assistant to the Deputy Director for Art and Director of Curatorial Affairs

We seek a high-energy, organized, and hard-working Executive Assistant to offer critical administrative support to the newly appointed Deputy Director for Art and the Director of Curatorial Affairs. The Executive Assistant will provide assistance in areas central to the Brooklyn Museum's artistic mission. The individual will offer critical administrative support to both senior leadership positions, which are responsible for overseeing the art program including curatorial, exhibitions, registrars and art handling, conservation, exhibition design, libraries and archives, and publications, interpretation, and editorial services. The Executive Assistant must thrive in a fast-paced, entrepreneurial environment that is driven by mission, results, and community.

The Executive Assistant provides attentive, intelligent, intuitive, and proactive support, and will be required to meet deadlines and operate with a keen sense of balancing shifting priorities. They support a variety of day-to-day operations, including scheduling meetings and taking notes, assisting with programmatic needs, and handling office management including budget reconciliation and reporting. The work involves extensive communication and coordination among many departments and requires the flexibility to undertake time-sensitive projects and the skill to communicate effectively with project stakeholders, management, and other relevant parties. This position will handle confidential matters, requiring absolute discretion.

Requirements:

  • Bachelor’s degree in art history, curatorial studies, fine arts, museum studies, or a related field
  • At least three years of work experience in an executive office environment
  • Interest in the administrative and curatorial workings of an encyclopedic museum
  • Impeccable attention to detail and ability to follow procedures accurately
  • Strong written and oral communication skills
  • Skill in working collaboratively with diverse stakeholders
  • High degrees of professionalism and reliability, a willingness to learn, and a demonstrated history of taking initiative
  • Ability to balance multiple tasks and projects and assist the supported positions in maintaining their priorities, as well as diplomatic acumen
  • Excellent computer skills, especially Microsoft Word, PowerPoint, and Excel
  • Excellent note-taking skills; experience with taking minutes a plus
  • Ability to work independently, seek out needed information in order to complete assignments, and prioritize tasks at hand
  • Cheerful and professional demeanor

Responsibilities:

  • Manage calendars for the Deputy Director for Art and the Director of Curatorial Affairs
  • Oversee scheduling of internal team meetings and those with external parties
  • Support with agenda preparation, presentations, and other materials for key meetings, and take notes during them
  • Coordinate and communicate frequently with the office of the Director and President/COO, and all other departments as necessary
  • Reply to routine telephone, email, and mail correspondence
  • Greet high-level donors, artists, and Trustees, and make them feel welcome
  • Plan logistics for VIP visits, including gallery operations, catering, and curatorial walk-throughs, and develop itineraries
  • Respond to loan requests and facilitate their completion
  • Help with the collection and organization of gifts and purchases of art for review; send declines as necessary
  • Assist with the development and organization of Collections Committee meetings, which occur four times annually, and take minutes during the meetings
  • Assist with departmental budget reconciliation and reporting
  • Conduct research on exhibitions, collections, or artists, as needed
  • Help oversee department interns
  • Organize and maintain administrative and curatorial files, in both electronic and hard-copy formats
  • Make travel arrangements for the Deputy Director for Art and the Director of Curatorial Affairs
  • Complete daily administrative tasks and additional responsibilities as assigned

Start date: Immediately

Department: Curatorial

Reports to: Office of the Deputy Director for Art and the Director of Curatorial Affairs

Position Type: Full-time

Union Status: Non-union

FLSA Status: Non-exempt

Schedule: 35 hours per week, Monday through Friday, 9 am to 5 pm

Apply online

If you have questions about our online application system, please get in touch with us at job.application.questions@brooklynmuseum.org.